Job Openings

The City of Carbondale is an Equal Opportunity Employer.

City Job Application (in PDF Format)

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The City of Carbondale requires employees under levels 1 - 7 (out of 9 levels), to live within the nine mile radius of the center of Carbondale. The employees within the level of 8-9 must reside within the Carbondale City limits.

A Residency Nine Mile Radius Map is accessible for viewing. The nine mile radius is outlined in RED. Please zoom in to accurately check for addresses with the nine miles.

For any inquires to check for residency requirements to close to the outside radius, please contact the Planning Department at 618-457-3248.

 

(Click on title to access information for Fire and Police Employment Information)

NOTE: The Police and Fire Applications and Procedures are currently being updated.

Fire Application and Procedures  

Police Application and Procedures

Police Lateral Entry Application

______________________________________________________________________

Legal Assistant

City of Carbondale
Job Opening Announcement/Job Description
April 27, 2017

Title:           Legal Assistant
Dept./Div.:  City Attorney/Legal

Nature of Work: This is a regular, full-time position in the City Attorney’s Office.  This position provides secretarial and administrative support to the City Attorney and Assistant City Attorney, and has primary responsibility for preparing court documents and reports related to the municipal ordinance violation prosecution process, collections, and customer service. The Legal Assistant must exercise initiative with minimal instruction and independent judgment, and demonstrate exceptional critical thinking, customer service and project coordination skills. Work is assigned by the City Attorney and/or Assistant City Attorney. The Legal Assistant is supervised and evaluated by the City Attorney.

Essential Duties:

  1. Receive and direct calls and visitors to the City Attorney’s Office. Respond to routine questions and requests, and assist persons seeking information from the City Attorney’s Office. This work entails effective oral and written communication and strong interpersonal skills for dealing with the public in person, as well as by telephone, using tact and good judgment.
     
  2. Perform a wide variety of secretarial and clerical tasks including transcribing both written and tape recorded information regarding union contracts, litigation, documents, correspondence, and memorandums. This work entails using typewriters, calculators, personal computers and other appropriate office equipment with accuracy, efficiency and speed; organize and accurately maintain an extensive filing system, using good organizational skills and accuracy.
     
  3. Provide clerical support required for preparation of payroll, check requests/vouchers/requisitions, travel forms, P-Card statements, and budgets; maintain the necessary support records and documentation. This work entails effective reading, written and comprehension skills, use of calculator and basic mathematical abilities including addition, subtraction, multiplication, division and the application of percentages in order to assist with budget, purchase order and payroll preparation and processing.
     
  4. Draft and revise legal documents including ordinances and resolutions and supporting documentation, legal motions, small claim complaints, liens and releases, real estate documents, contracts, and agreements; insure copies of the appropriate documents are correct and submitted for dissemination and maintained for future changes; provide electronic copies of council items to be posted on the City’s website. 
     
  5. Prepare summons, warrants, court dockets, motions and other related court documents; work closely with the Jackson County Circuit Clerk’s Office, Illinois Supreme Court, and other governmental branches to assist in the completion of work assignments.
     
  6. Coordinate the Pay-By-Mail/Community Service Program designed to provide an option for those receiving citations for ordinance violations to participate in the program as an alternative to court appearance. This work entails working closely with the Carbondale Police Department to ensure effectiveness of the program, establishing a listing of agencies/organizations willing to participate and keeping that list current, discussing options with the individual receiving the citation, assisting with the completion of forms, receipt of payment, verification and confirmation of community service hours, confirming completion of service hours, and preparing a complaint and summons to be served on the individual if the individual does not fulfill the requirements of the program.
     
  7. Maintain files on past due accounts with the City. This work entails searching for and locating individuals; preparing and sending correspondence; brokering payment agreements; preparing documents and filing with the court small claims complaints and summons, citations to discover assets, petitions for rule to show cause, and body attachments.
     
  8. Maintain court files and prepare City court dockets. This work entails (when a bench trial is requested) requesting and reviewing police reports from the appropriate law enforcement agency, identifying and notifying law enforcement officers and witnesses of court date, responding to Discovery requests from opposing counsel, and cancelling court appearances if the case is continued or a plea is entered. 
     
  9. Prepare Petitions to Revoke Supervision for individuals who do not comply with their supervision agreements, prepare Secretary of State Disposition Reports for individuals receiving underage alcohol violations, prepare and serve Alias Summons on Building and Neighborhood Service citations that have not been served. 
     
  10. Request, review, and follow-up on monthly reports for all closed and new water/sewer accounts to identify customers with outstanding balances that can be transferred; prepare and submit monthly write-off report of uncollected or past the statute of limitations accounts.
     
  11. Effectively and efficiently organize and maintain all legal files, maintain office supply inventory for the department, serve as Notary for the public.

 

Other Duties: Perform other duties and assignments as required to carry out the mission of the City Attorney’s Office and the City of Carbondale.

Work Environment: Work is generally performed in an office setting, with moderate work outside with exposure to all types of weather conditions.

Physical Demands: Work is essentially sedentary with occasional walking, bending, lifting of objects up to 25 pounds and other light physical activities. Work requires the ability to sit for extended periods of time, operate vehicles, to operate personal computers, and to perceive and/or discriminate colors, sounds, depth and texture.

Minimum Acceptable Qualifications: Associates degree or certification as a legal secretary, paralegal or equivalent. Extensive professional secretarial experience or administrative support in a legal environment or closely related field requiring critical thinking, confidentiality, and discretion; experience preparing court documents and supporting an attorney in court functions; advanced software experience with Microsoft Office; advanced skills in English grammar/writing and math. Drug screening and criminal background check required, must possess and maintain a valid Illinois driver’s license.

Regular, Full-Time Position/Overtime Eligible
Salary:      Range 5, $18.08 – $25.72/hour
Residency Boundary Requirement

Submit completed City of Carbondale Application for Employment to the Human Resources Office, 200 South Illinois Avenue, Carbondale, Illinois by 4:30 PM, Wednesday, May 3, 2017. Application may be obtained at City Hall or printed from the City’s website www.explorecarbondale.com The City of Carbondale is an Equal Opportunity Employer.

____________________________

Tara Brown
Human Resources Manager

Assistant City Attorney

City of Carbondale, Illinois
Job Opening Announcement/Job Description
April 27, 2017

Title:   Assistant City Attorney
Department/Division: Legal

 

Nature of Work:  This is a regular, full-time professional position in the City's Legal Department.  The Assistant City Attorney assists the City Attorney in providing legal counsel to the City in matters of corporate, civil, and criminal law.  Assignments are received by the City Attorney.  The Assistant City Attorney is supervised by, evaluated by, and reports to the City Attorney.

Essential Duties:

  1. Prosecutes all ordinance violations in Carbondale City Court.
    a.       Reads notices to appear and reports written by police officers and code enforcement officers and prepares cases for trial at the Jackson County Circuit Court.
    b.      Communicates with witnesses in person, by phone and in writing.
    c.       Communicates with defendants and their attorneys in person, by phone and in writing.
    d.      Communicates with Circuit Clerk and judicial officials in person, by telephone and in writing.
    e.       Reviews visual documents such as photographs and drawings in preparation for trial.
    f.       Interviews victims of ordinance violations.
    g.       Determines when sufficient evidence exists to file complaints alleging ordinance violations.
    h.      Drafts and files complaints.
    i.        Drafts and files post judgment pleadings and arrest warrants to enforce judgements.
     
  2. Gives advice and counsel orally and in writing to City Staff.
     
  3. Attends City Council meetings and meetings of the City’s Boards and Commissions.
     
  4. Researches legal issues using City's law library and SIU's law library.
     
  5. Prepares, files, travels to and litigates small claims actions for the City in Murphysboro at the Jackson County Circuit Court. 
     
  6. Prepares, files, travels to and litigates cases for the City in Jackson County Circuit Court.
     
  7. Reviews title commitments and abstracts for real property.
     
  8. Drafts and reviews a variety of legal documents including contracts for the City, hold harmless agreements and other agreements, ordinances and resolutions.
     
  9. Drafts and records a variety of legal instruments including deeds and mortgages, liens and releases.
     
  10. Writes appellate court briefs and argues cases before the Fifth District Court of Appeals in Mt. Vernon.
     
  11. Reviews bankruptcy pleadings where City is named as a creditor, files pleadings and attends meetings and hearings in Benton when necessary.
     
  12. Prepares and tries cases before administrative agencies sometimes requiring overnight travel or telephone conferences.
     
  13. Communicates in person, by telephone and in writing with other city, state and federal agencies.
     
  14. Responds to concerns and questions from members of a diverse public on a daily basis.
     
  15. Assists City Attorney in supervision of Law Clerk and student interns.
     
  16. Uses tact and good judgement and utilizes effective interpersonal skills with co-workers and the public; coordinates and cooperates with other City staff in performing functions; works effectively both independently and as a team member.

 

Other Duties: Performs other duties that are related to the overall operation of the Legal Department.

Work Environment: Work is performed primarily in an office setting and may require the operation of a vehicle during the course of the work day to conduct business or attend meetings in a variety of weather conditions and in emergency situations.

Physical Demands: Office work is usually sedentary with occasional walking, reaching, bending, lifting and carrying objects under 25 pounds, and requires the ability to sit for extended periods of time and to perceive and/or discriminate colors, sounds, depth, and texture. Work also involves perceiving and/or discriminating colors, sounds, depth, and texture, and physical agility to restrain and/or detain individuals.

Minimum Acceptable Qualifications: License to practice law in State of Illinois. Satisfactory credit and police background checks are required. Possess or obtain and maintain a valid Illinois driver's license.

Regular, Full-time, Over-time Exempt Position
Salary Range 7 $44,345 - $53,726
City of Carbondale Residency Requirement

Submit a writing sample and completed City of Carbondale Application for Employment to the Human Resources Office, City Hall/Civic Center, 200 South Illinois Avenue, Carbondale, by 4:30 p.m. on Thursday, May 18, 2017. Applications may be obtained at City Hall or printed from the City’s website www.ci.carbondale.il.us. The City of Carbondale is an equal opportunity employer.

________________________________

Tara Brown
Human Resources Manager

 
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