Reservation Policy

Policy

Reservations for the Carbondale Civic Center may be made by contacting the Civic Center Manager. The reservation policy is as follows:

• All lease agreements are subject to approval by the City Manager.
• A lease agreement is not a binding agreement until it has been accepted and signed by the City Manager or his designee.
• The City of Carbondale reserves the right to amend the Reservation Policy.
• A deposit is required to reserve the time(s) and date(s).
• For large events, general liability insurance is required at the discretion of the City. Proof of insurance must be submitted upon payment in full or 60 days before event date.
• If requested date is available and more than 60 days in the future, a deposit of half of the rental fee is required. The signed lease, along with the deposit, must be returned within 10 days.
• The remaining rental fee is required 60 days prior to the scheduled event to secure reservation.
• Event scheduled less than 60 days in advance require payment in full upon confirmation of reservation.
• Extra items, including food and beverage service, will be billed to the lessee. Payment is due within 30 days.
• The Civic Center will require an additional surcharge for overnight holds or lock-ins.
• Exceptions for payment by purchase orders will be made at the City's discretion. Lease must be returned with signed purchase order.